Genesis Trust & Corporate Services Ltd., and its subsidiaries (together “Genesis/we/our”) is committed to protecting your privacy. In this policy, we set out how Genesis collects personal data, how it uses and shares it, and the rights and choices you have in relation to the personal data held and processed by Genesis. It should be noted that we do not transfer personal information you provide to any third parties for their own direct marketing use.
Where applicable, we comply with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.
We may collect Information from you when you correspond with us or engage our services. We may also collect information as a result of your relationship with one or more of our team, or otherwise in the general course of our business. In each case your data will be controlled by Genesis.
The types of personal information we collect
We collect different personal information for different reasons – it is not our intention to collect excessive amounts of personal information, but the types of information collected may include:
If you apply for a position with Genesis we may also collect personal information relating to your past employment, professional qualifications and education, your nationality, health, criminal records and immigration/residential status and may also require similar information in respect of dependent family members for immigration purposes. We may also gather information from third parties in the form of references and any other information that may be obtained during the recruitment process.
How we collect your personal data?
Personal data is collected at different times and from different sources including but not limited to:
How will we use your personal data?
Genesis understands that personal data is sensitive and is committed to protecting and respecting your privacy. We provide fiduciary, corporate and other professional services to our clients and we use your personal data for these purposes. Normally the purposes for which we use your personal data will be clear when we collect data. Genesis will only use your personal information to:
How we may share the information we collect?
We do not share personal information with unaffiliated third parties, except as necessary for our legitimate professional and business needs, to carry out your request and /or as required or permitted by law or professional standards. This would include:
Retention of personal information and security
Your personal information will be retained for as long as required:
Genesis has reasonable security policies and procedures in place to protect personal information from unauthorised loss, misuse, alteration or destruction. Despite our best efforts, however, security cannot be absolutely guaranteed against all threats. To the best of our ability, access to your personal information is limited to those who have a need to know. Those individuals who have access to the data are required to maintain the confidentiality of such information. We may keep your personal data in our electronic systems and in paper files.
Access to your personal data
If you have submitted information to Genesis, you have the following rights:
We cannot be responsible for any loss that may arise due to us having any inaccurate, incomplete, inauthentic or otherwise deficient personal data that you or a third party have provided to us.
Inaccurate or amended information
Please let us know as soon as possible if any of your personal information changes (including your correspondence details). Failure to provide accurate information or to update information when it changes may have a detrimental impact upon our ability to provide services to you.